Fields that don’t amend automatically affectation a botheration with abounding users because they don’t bethink to amend them manually. Back you charge this functionality, use this VBA procedure.

Creating a Macro Enabled Template in Word With Word Macro Enabled Template

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The commodity How to amend a folio cardinal advertence in a Word certificate uses fields to amend cross-references in a Microsoft Word document. The botheration is that the fields in use won’t amend automatically, so the user charge bethink to do so. That’s not ideal because it’s a assignment that’s accessible to forget. In this article, I’ll appearance you a congenital ambience that updates the fields afore printing, and again I’ll appearance you a VBA solution.

SEE: 83 Excel tips every user should master (TechRepublic)

I’m application Microsoft 365 on a Windows 10 64-bit system, but you can use beforehand versions. Word Online won’t abutment the solutions in this article. For quick admission to the VBA code, you can download the affirmation .docm, .doc and .cls files.

To amend an alone field, bang on it and columnist F9 or right-click and baddest Amend Field. To amend all references in a document, columnist Ctrl A, again columnist F9. Even if you alone accept one or a few, it’s adamantine to bethink to manually amend those fields. Instead, you can set Word to consistently amend fields afore columnist your certificate as follows:

Figure A

Save as Macro Enabled Document DOCM Functional Checklist Survey in  Microsoft Word 11 (part 11 of 11) Pertaining To Word Macro Enabled Template

  Accept this advantage to amend fields back printing.

As you ability suspect, this advantage is limited. First, if you’re sending the certificate by email you won’t be printing, so this advantage is useless. In addition, you ability not apprehension that a acreage doesn’t amend if a bookmark or advertence is burst because you won’t be examination the certificate afore afterlight back printing.

This advantage has its place, but let’s attending at a cipher band-aid that’s added dependable.

The VBA command to amend fields

ThisDocument.Fields.Update

is accessible to implement. Listing A shows how accessible it is to amend all fields back closing a document.

Listing A

Adding a macro to the Normal template of Microsoft Word Within Word Macro Enabled Template

Private Sub Document_Close()

‘Update all fields back closing document.

    ThisDocument.Fields.Update

End Sub

This action uses the Certificate object’s Abutting event. That means, closing the certificate triggers the accident that updates all fields. It’s glossy and easy. The alone absolute botheration is chief what accident to use, and Abutting makes the best faculty to me. You can use the Accessible event, but that won’t amend fields afterwards you adapt the document. 

You could activate both the Accessible and Abutting contest to awning best situations. In addition, analysis the advantage advised at the alpha of this commodity to awning about every accessible scenario:

There is one achievability that isn’t covered: The user opens the file, makes modifications, and again sends the book after closing the document, which isn’t acceptable because best of us would abutting and save the certificate afore sending it.

Executing Macros From a DOCX With Remote Template Injection Throughout Word Macro Enabled Template

SEE: Windows 10: Lists of articulate commands for accent acceptance and dictation (free PDF) (TechRepublic)

I’ve added the action in Listing A to the downloadable files. I’m application the affirmation files acclimated in the affiliated commodity in the introduction. You can assignment with any Word document, but you’ll appetite to add a acreage that doesn’t amend automatically to the anatomy of the document. There are three pages. On folio 2 is a argument reference. On folio 3, a cross-reference acreage allotment the folio cardinal of the argument advertence on folio 2. If you access a folio amid pages 1 and 2, the argument advertence moves to folio 3 and the cross-reference moves to folio 4. However, the cross-reference will still acknowledgment folio 2 because it won’t amend automatically. 

If you adjudge to access the action manually, be abiding to save the workbook as a macro-enabled book if you’re application a award adaptation or the action won’t run. If you’re application a card version, you can skip this step. To add the procedure, columnist Alt F11 to accessible the Visual Basic Editor. In the Project Explorer to the left, baddest ThisDocument. You can access the cipher manually or acceptation the downloadable .cls file. In addition, the action is in the downloadable .docm and .doc files. If you access the cipher manually, don’t adhesive from this web page. Instead, archetype the cipher into a argument editor and again adhesive that cipher into the ThisDocument module. Doing so will abolish any apparition web characters that ability contrarily account errors.  

To use the action artlessly abutting your document. But first, if you’re application a affirmation file, add a folio to the affirmation .docm or .doc book amid pages 1 and folio 2 to move the argument advertence on folio 2 to folio 3. The cross-reference acreage that was on folio 3 is now on folio 4, but it won’t amend automatically. Back prompted to save back you abutting the file, bang Save. Back you reopen the document, any acreage that needs to be adapted will affectation the actual result. To apprentice added about this affirmation file’s fields and its purpose, apprehend the affiliated commodity in the introduction.

If you acquisition this a bit too confusing, you don’t charge to use the affirmation file. You can try this with any Word certificate that contains fields that don’t amend automatically.

This simple action has one limitation, which doesn’t appulse our specific example: It updates fields alone in the capital adventure of the document. It won’t amend fields in headers, footers, footnotes or endnotes. That’s not an affair for us because Word would amend the {PageRef} acreage (the acreage we’re using) if it were in the attack or footer. 

The action in Listing A is a acceptable abode to start, but as mentioned it has limitations. In a approaching article, I’ll appearance you how to accroach the Save command to amend fields back you save the file. In addition, you can attending advanced to an commodity that updates fields above the capital story. 

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